Working with documents means having a reliable system in place to store and capture information. It could require an actual scanner to digitize documents made of paper or using software to create and store electronic documents.
A document can contain any kind of information and take on various formats. It could be highly-structured, such as tabular or list documents forms, forms, or scientific charts. It could also be semi-structured like an article in a newspaper or book or even unstructured, such as notes or letters.
Most documents, especially those created in an organization or other professional settings follow a certain set of standards and conventions that are widely accepted throughout the entire organization. This ensures more consistency and transparency into the workflow of documentation within the organization and ecosystem.
When you write a document it is important to remember that the document is likely be read by other people who might not have the same knowledge or experience as you do. It is essential to contextualize events and provide as much detail as you can to avoid misinterpretations and misunderstandings of the information in the document.
Another crucial thing to keep in mind when working on documents is to be as honest as possible. Whether you are documenting an incident at work or writing an employee performance review, it’s important to record the events in a neutral and objective manner. Making sure you are honest and refrain from making negative remarks can help you establish credibility with the people who read your documents.